Overview
UCSF provides Box for online file storage to ensure data is stored within a UCSF-approved storage application. Let’s review the process to transfer your Google Drive files to Box.
Considerations
Prior to migrating your files from Google Drive to Box, it is encouraged that you consider the following:
- It is encouraged for you to migrate your files sooner as opposed to later to ensure that you will have continued access to your files.
- Only migrate the files that you intend to utilize in the future. Once your files are migrated to Box, make your edits to the files within Box not Drive moving forward.
- Be mindful of the content in your files. If the files being migrated include Protected Health Information (PHI) or Personally Identifiable Information (PII), it will automatically be encrypted in OneDrive by CipherCloud.
File Transfer Demonstration
File Transfer Instructions
Step1
Access Google Drive
Navigate to Google Drive and select the Sign in option.
Step2
Within Google Drive, select all the files to be transferred
Select all the files (Control+A – Windows or CMD(⌘)+A – Mac) before right-clicking the selected files and clicking the Download option.
Step3
Download a .zip file of Google Drive files
After the files have been zipped, they will automatically save to your computer's Downloads folder.
Step4
Unzip your downloaded Google Drive files
From your computer's Downloads folder, unzip the Google Drive file by double-clicking the .zip file.
Step5
Access Box
Open a Web Browser and navigate to Box before selecting the Login button. When prompted with a Box login screen, enter your UCSF email address.
You may be prompted with a UCSF login screen, where you will enter your UCSF email address and Password before being provided access to Box.
Step6
After Box loads, determine where to upload your files.
Navigate to (or create) the desired location to save the files downloaded earlier.
Step7
Select the New + button
Step8
Select the File Upload option.
Prior to selecting and uploading your files, you may want to create a folder structure to store your files in a way that is simple to navigate and easy to access. You can create folders by selecting the New + button before selecting the Folder Upload option.
Step9
Select and upload the files downloaded from Google Drive
In the Dialog window, navigate to the folder on your desktop containing the Google Drive files unzipped earlier.
Select all the files (Control+A – Windows or CMD(⌘)+A – Mac) before clicking the Open button.
Step10
Confirm that your files uploaded successfully
A notification will appear providing context to the status of the files being uploaded to Box.
Once the green notification message appears, your files will have been successfully transferred from Google Drive to Box!
