Overview
Appointment and Case Conversion Weekend is Sept. 20 and 21
Appointment/Case Conversion is the process of moving all scheduled future orders (where required), referrals and authorizations, and appointments from current heritage scheduling applications into APeX (Epic EHR). Orders required for scheduling will be entered into and linked at time of appointment creation.
This activity also provides an opportunity for registration and scheduling staff to further hone their APeX skills in preparation for Go-Live.
Appointment and Case Conversion Weekend Details
- Participants: Department Managers, Schedulers, Front Desk Staff, and Patient Access staff
- What: ACW ensures that all scheduled appointments in current heritage systems are appropriately migrated to APeX, establishing APeX as the “source of truth” for all appointments and scheduled procedures on or after the Oct. 4, 2025, Go-Live date. The work includes:
- Completing pre-registration for all appointments scheduled with a date of service between Oct. 4 – Oct. 18
- Manual conversion (scheduling) of all appointments
Note: Procedural Case conversion is happening on site over the same weekend.
- When: Saturday, Sept. 20 and Sunday, Sept. 21, 2025, 8:00 AM – 5:00 PM.
- Where: Saint Francis Hospital’s Hoffman Room and Doctor’s Dining Lounge
- Additional Information: Staff are encouraged to bring headphones, as well as lunch/snacks to enjoy during ACW.