UCSF Storage Platforms

Move your computer files and data before Oct. 4

UCSF will complete its Information Technology transition with the APeX (Epic EHR) Go-Live on Oct. 4. 

Please note: 

• If you haven’t already done so, you should transfer your Google Drive files to a UCSF-provided storage solution now – don’t wait until Oct. 4!
• If you have files containing sensitive or restricted data (known as Protected Health Information, PHI, or P3 and P4 data), when you transfer them to a UCSF-provided storage solution, they will be encrypted and you will not be able to access those files until you are using a UCSF computer on or after Oct. 4. For files containing PHI that you need access to prior to Oct. 4, it is recommended that you move them on Oct. 4 or very soon after.

Access and edit your files from any of your devices. Share inside or outside your organization and work together in real-time on Office documents. Quickly find the files that matter to you but also keep them protected and backed up.  

• If you haven’t already done so, you should transfer your files to a UCSF-provided storage solution now – don’t wait until Oct. 4! Learn how to transfer files from Google Drive to OneDrive.   
• If you have files containing sensitive or restricted data (known as Protected Health Information, PHI, or P3 and P4 data), when you transfer them to a UCSF-provided storage solution, they will be encrypted and you will not be able to access those files until you are using a UCSF computer on or after Oct. 4. For files containing PHI that you need access to prior to Oct. 4, it is recommended that you move them on Oct. 4 or very soon after.

Log in: Microsoft OneDrive

NOTE: When using UCSF-hosted and CommonSpirit-hosted web applications at the same time, it is recommended to use Microsoft Edge for those hosted by UCSF and Google Chrome for those hosted by CommonSpirit.

Microsoft OneDrive Documentation

• Microsoft OneDrive Quick Start Guide (PDF)
• Microsoft OneDrive Training (IT Website)
• Transferring Files from Google Drive to Microsoft OneDrive (Video and Step-by-Step Instructions)

Everyone with an UCSF email address has access to SharePoint. SharePoint can be accessed directly at Sharepoint.com or from the app launcher (waffle icon) in Microsoft 365. Every Microsoft Team is allocated a SharePoint which can be used for document storage and collaboration.

Log in: Microsoft SharePoint

NOTE: When using UCSF-hosted and CommonSpirit-hosted web applications at the same time, it is recommended to use Microsoft Edge for those hosted by UCSF and Google Chrome for those hosted by CommonSpirit.

Microsoft SharePoint Documentation

• Microsoft SharePoint Quick Start Guide (PDF)
• Microsoft SharePoint Training (IT Website)

All UCSF students, staff, and faculty members with a MyAccess account have access to Box. UCSF Box is a cloud-based file collaboration tool similar to Dropbox, OneDrive and Google Drive.

Log in: Box Cloud Storage

NOTE: When using UCSF-hosted and CommonSpirit-hosted web applications at the same time, it is recommended to use Microsoft Edge for those hosted by UCSF and Google Chrome for those hosted by CommonSpirit.

Box Cloud Storage Documentation

• Box Quick Start Guide (PDF)
• Box Training (IT Website)
• Transferring Files from Google Drive to Box

All UCSF applications are hosted on the UCSF network, and are supported by different single sign-on (SSO) platforms. Consequently, users may be prompted to log in with their UCSF account information again when accessing a new application.

Users may also be asked to log in again when opening an application in a private browser tab and/or if it has been more than 16 hours since they last accessed the application.

If you have any questions or issues with the UCSF Storage Platforms, please consult the UCSF IT Service Desk page.